In today's blog post, I’ll keep it brief as we’re in the exciting season of opening the doors to our program. As I record this, the doors close on October 23, 2024—so there are just a few weeks left to join. During this time, I’m happy to share anything that might be helpful about the program.
This blog is inspired by an email from a bookkeeper who attended my "Small but Mighty Blueprint" workshop this morning. This bookkeeper, located in Canada—like many of our members—is joining the program and had excellent follow-up questions about what I shared in the workshop. For context, the "Small but Mighty Blueprint" focuses on building a practice of you plus two staff members. This structure allows for a $200,000 take-home income while creating substantial time wealth. That could mean working 20 hours a week or even less, similar to my own setup, where I only spend a couple of hours per week on my bookkeeping practice.
Achieving this takes step-by-step implementation. For instance, you might need to renovate an existing practice—like one of our members who is working on doubling her gross and net profits over the next year—or start from scratch. Many of our members build a six-figure income in 12 months, then use our blueprints to hire team members and create their "small but mighty" practice. Typically, the focus is on generating income first and then using the blueprint to gain time wealth.
This particular bookkeeper had questions about hiring, automated data gathering systems, and how reviews are conducted when new bookkeepers join the team. In today's read, I’ll address these topics and explain how we support you through education, assets, and implementation inside the program. For example, you’ll gain access to done-for-you standard operating procedures and the tools to implement them effectively.
If you’re considering joining the program or have similar questions, this blog is for you. And remember, you can always email me with your queries. I’d love to see you inside the program as we open the doors for the final time this year.
Now, let’s dive into the details: I want to explain how our bookkeepers in Canada and Australia use automated data gathering and how this fits into modern bookkeeping practices. In today’s landscape, automation is a must. Whether you’re using QuickBooks Online, Xero, or another platform, the core principles of bookkeeping remain consistent. What we recommend is the Dext suite of software, particularly Dext Prepare and Dext Precision.
Dext Prepare is mandatory for our clients—whether we’re doing the DIY work or handling their books. To be honest, I don’t work with any client who doesn’t use Dext Prepare. My approach is "my way or the highway," and that’s what I call proper leadership. For a deeper dive into this philosophy, you can check out my podcast episode, "Know Your Terms, Back Yourself, and Value the Heck Out of Your VIPs."
So, here’s how the process works: Dext Prepare connects directly to your accounting software, like QuickBooks Online or Xero, which pulls in the bank feeds. While bank feeds provide essential data, we don’t recommend coding directly from them, primarily for reasons like cybersecurity. Instead, Dext Prepare acts as an interface for your clients. They can submit their bills and receipts through the mobile app or email, which are then sorted into a secure portal.
From there, automation handles about 80% of the data entry. For example, it ensures that most of the bills flow directly into the software. However, automation doesn’t handle everything—this is where "friction" comes in, which I’ll explain further in a moment. For now, just know that while automation does the heavy lifting, a skilled team member is still necessary to manage tasks that require a human touch.
This brings us to a critical point in the Small but Mighty Blueprint: when hiring, you must always bring on a fully qualified, experienced bookkeeper—someone who’s potentially even better than you at the technical side of the job. Hiring someone who requires extensive training is a mistake. Instead, you need a professional who can hit the ground running.
Within the program, we provide a blueprint for recruiting and managing your team, along with all the tools and resources you need to implement it successfully. You don’t have to figure it out alone. We have a complete system for leadership and management that ensures your team functions efficiently and delivers outstanding results.
Let’s talk about reviews. Many bookkeepers are detail-oriented by nature, which is vital for the job. However, when you hire a capable all-rounder, they don’t require extensive reviewing—just guidance and leadership. Your role is to support them by being a strong leader and manager, and we provide the tools to help you do that effectively.
Inside the program, we divide your business into two primary areas: front-end (branding, marketing, and selling) and back-end (business administration and work delivery). Right now, we’re focusing on the back-end—specifically, how you deliver work and manage your practice operations.
In the program, you gain access to education and assets that make this process seamless. This includes done-for-you standard operating procedures (SOPs) that cover everything from practice administration to work delivery. But it’s not just about having the resources; it’s about implementing them effectively.
To support this, my right-hand, Jo McMahon, leads fortnightly coaching calls. These 90-minute sessions give you the chance to work through any challenges you’re facing. Leading up to these sessions, you’ll also have access to Jo in the private Facebook group, where you can post questions and get direct support. This combination of ongoing support and structured implementation sessions ensures you can fully utilize the SOPs and build a winning team.
When it comes to recruitment, we give you two options: do it yourself using our comprehensive resources or work with our vetted premium partner, who many of our members rave about. Either way, the program ensures you’re set up for success.
Now, it’s time to take action. What will you do with the insights you’ve gained today? You have two options: go it alone and try to save some money, or back yourself by joining our program and becoming part of a community that is knocking it out of the ballpark.
This isn’t a sales pitch—it’s me serving you, and dare I say, doing so courageously. I know what you need to succeed: the mechanics (the keys to the kingdom), the right mindset, and the tools to be super productive. These are all things I help you with inside the program.
The doors close on October 23, 2024, and this is the last opportunity to join this year. Don’t miss your chance to build a practice that gives you income, time wealth, and freedom on your terms.
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